Voting online is the quick, easy and convenient way to participate in Pelican Bay Foundation Board of Directors elections. Cast your vote in seconds from your fingertips once voting opens in February 2023.
The benefit is that you don’t have to worry about getting your ballot to the mailbox and voting on your time. Plus, paperless voting saves paper and reduces costs for the Pelican Bay Foundation. Eliminating the need to mail paper ballots to each Pelican Bay member creates less waste and saves money on postage and printing costs.
How to go Paperless?
The first step is to sign in to your PelicanBay.org
member portal with your member number or username. Simply select “Sign In” in the top right corner of the webpage or from the menu options on the mobile site. If you don’t remember your member number, you can find it on your Pelican Bay membership card below your picture. If you forgot your password, click on the “Lost password?” link below the sign-in boxes. If you’re having trouble logging in to the secure member portal, click on the link to the right of the sign-in field labeled “fill out Contact Form.”
Because the Electronic Consent Form is a legal document, to fill it out you must first be logged in to the secure member portal at PelicanBay.org
. The consent form is needed to document that the voting member is acknowledging and willingly accepting the terms and policies to receive electronic notifications from the Foundation. By opting in at PelicanBay.org/paperless
, you are consenting to receive official election information through the email address provided on the form and also registering to vote in future Board of Directors elections electronically.
Step 3: Fill out the form
Each Pelican Bay property is linked with its own unique voter ID, so make sure to list all your Pelican Bay addresses if you have more than one. When filling out the form, we recommend submitting the email address you use the most as this will be how you receive your electronic voting information. If you use a different email address than the email you registered in your member portal, just make sure you remember which email you’ve registered to vote. This is how you will retrieve your voter ID and password once voting opens on February 15, 2023.
Don’t forget to read the terms completely. It outlines the details of electronic consent, but also acknowledges that by consenting to electronic notifications you will no longer receive paper communications regarding upcoming elections. After reading thoroughly and checking “I agree,” you will receive a confirmation email recognizing that you did completely consent to electronic notifications. Make sure that you complete the form fully before January 31, 2023, to be eligible to receive election information and vote electronically. Please note that hard copies of the Electronic Consent Form are available at Member Services if you are unable to complete this step online. In the event you decide that you would rather resume paper communications please contact Member Services.
Step 4: Confirmation and voter information
You will receive a confirmation email that you submitted the consent form shortly after pressing submit, but you will not receive an email with voting information until voting opens in February 2022. If you do not receive the email confirmation within one hour after completing the Electronic Consent Form online, please check your spam folder in the case the email ended up in your spam. If you still do not see a confirmation email, contact Member Services which can help troubleshoot the issue.
Be sure to keep the confirmation email, as this serves as proof of your consent to receive electronic notifications. When voting becomes available, the Foundation will email additional information and instructions on how to retrieve your voter ID and password for online voting. You will retrieve your voter ID and password by submitting the email you registered in the consent form. This process is critical for ensuring security for you, your property, and your ballot in the upcoming election.
Step 5: VOTE!
Since the launch of the streamlined, online voting portal in 2016, the Foundation has seen a steady increase in members choosing to vote online year after year. The user-friendly voting site walks members through the simple submission steps. In the coming months, we will continue to release information about the upcoming election and how to vote electronically. The most important step is to consent to electronic voting by January 31, 2023. If you have questions regarding digital communications and voter consent, please contact the Foundation at (239) 597-8081 or firstname.lastname@example.org
Do you still want to use a paper ballot? Check to see what address is on file with the Foundation
If you choose to continue to receive paper ballots, it is imperative that you update your address with the Foundation by emailing Member Services at email@example.com
by no later than January 31, 2023.